![]() ![]() Introduction: What is this document? What is its purpose? Why was it written? Why is it being sent to the reader? These questions could all potentially be answered in two or three sentences.Organize the content of your memo so that it answers the following questions for the reader: Whatever the length, there is a straightforward organizational principle you should follow. The length of a memo can range from a few short sentences to a multi-page report that includes figures, tables, and appendices. Place a horizontal line under your header block and place your message below. When a memo is being sent to an external audience, as in a different organization, include the name of the external organization next to the audience’s job title and your own organization next to your job title. Note how the header leads are vertically aligned, as is the content that follows the leads (as pictured above). SUBJECT or RE: write a brief phrase that concisely describes the main content of your memo.DATE: include the full date on which you sent the memo. ![]() FROM: include the sender’s (your) full name and position or title.TO: give the recipient’s full name and position or title within the organization.This section contains detailed information on the recipient, sender, and purpose. Sometimes the word “MEMO” or “MEMORANDUM” will appear between the logo and the header block, but the reader can see from the format that the document is a memo, so it is often omitted. The header block appears at the top left side of your memo, directly underneath the organization’s logo. ![]()
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